The landscaping renewal came in at $1,380 a month, up from $1,180. @Dash is that reasonable?
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Check a vendor renewal against invoices
The landscaping renewal arrives with a price rise. Dash reads two years of actual invoices for that vendor across the Havenstone portfolio and answers whether the increase matches the work being done.
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Read every invoice from that vendor across all six communities for the last two years, then compared the renewal against what they have actually been doing.
Partly. About half the increase is earned, half is not.
- $1,180 was the contracted monthly rate, but you have not been paying it. Actual billing averaged $1,296 a month over the last twelve months once the extras are counted.
- Scope genuinely grew. Ironwood Crossing came onto the contract in March and the Desert Ridge Villas irrigation zone was added in June. Those two additions account for roughly $105 a month of real recurring work.
- The remaining $95 is a straight rate rise with nothing behind it in the invoices.
What I would put back to them
$1,285 a month, which is the contracted rate plus the two scope additions and no rate rise, and ask that the extras stop being billed separately. That is close to what you have actually been paying, so it is defensible, and it lands $95 a month under their ask.
👀 4
Good. Where did the extras come from?
Twenty-two separate line items over the year, mostly storm clean-ups at Mesa Gateway and Chandler Heights, and four irrigation repairs. Nine of them were under $50, which is why nobody noticed them individually. I can list them by property if you want the detail for the negotiation.
Teams The landscaping renewal came in at $1,380 a month, up from $1,180. @Dash is that reasonable?
Read every invoice from that vendor across all six communities for the last two years, then compared the renewal against what they have actually been doing.
Partly. About half the increase is earned, half is not.
- $1,180 was the contracted monthly rate, but you have not been paying it. Actual billing averaged $1,296 a month over the last twelve months once the extras are counted.
- Scope genuinely grew. Ironwood Crossing came onto the contract in March and the Desert Ridge Villas irrigation zone was added in June. Those two additions account for roughly $105 a month of real recurring work.
- The remaining $95 is a straight rate rise with nothing behind it in the invoices.
What I would put back to them
$1,285 a month, which is the contracted rate plus the two scope additions and no rate rise, and ask that the extras stop being billed separately. That is close to what you have actually been paying, so it is defensible, and it lands $95 a month under their ask.
👀 4
Good. Where did the extras come from?
Twenty-two separate line items over the year, mostly storm clean-ups at Mesa Gateway and Chandler Heights, and four irrigation repairs. Nine of them were under $50, which is why nobody noticed them individually. I can list them by property if you want the detail for the negotiation.